Document Management System
A Document management System is a office automation product that helps to capture, organize, store and retrieve documents in a scientific way managing the flow of information. DMS is a Single System that contains all documents and provides easy and quick functionality to search, retrieve and sort documents according to one’s need.
Features:
Store:
- Folders, Sub-folders hierarchy to allow users simple browse through
- Annotations on image and e-documents
- Metadata to identify the document so that it can be retrieved later
- Instant retrieval
- Filters and tags allow users to refine search criteria to reduce the number of documents returned
- Add custom types to identify purpose of documents and assign unique attributes (i.e. Customer Name or Invoice Number)
- Search such as author, date, any word or phrase in document from a Google styled toolbar
- Dynamic aggregates
Secure:
- Version control tracks who changed which document and when, with full roll back to a previous version if needed
- Audit trails – to permit the reconstruction of who did what to a document
Reports - Set user and group permissions to control who can read and who can modify documents
- Access to documents to be controlled at the folder and/or document level for different groups and individuals
- Users require different levels of authorization, with certain more sensitive documents available only to selected users
- Others
- Help and support
- Integration with outside system
Search & View:
- Folders, Sub-folders hierarchy to allow users simple browse through
Annotations on image and e-documents - Metadata to identify the document so that it can be retrieved later
- Instant retrieval
- Filters and tags allow users to refine search criteria to reduce the number of documents returned
- Add custom types to identify purpose of documents and assign unique attributes (i.e. Customer Name or Invoice Number)
- Search such as author, date, any word or phrase in document from a Google styled toolbar
- Dynamic aggregates